Workforce attendance terms, defined plainly.

The vocabulary that comes up when organisations move attendance, rosters and field work off spreadsheets. 21 terms, each defined in one paragraph.

Time & attendance

Attendance regularisation

A request an employee raises to correct an attendance record — a missed punch, a wrong time — with a reason attached, routed to a configured approver. It replaces the month-end email chain where corrections are argued after the fact. In LaaynHR →

Geo-fencing

A defined perimeter around a work site. Attendance actions taken inside it are recorded against that location, so a check-in is tied to a place and not only a time. In LaaynHR →

Geo-fenced attendance

Attendance capture where the check-in carries the location it came from and the site perimeter it falls inside. It lets a manager confirm an employee reached the assigned location without a phone call. In LaaynHR →

GPS-based attendance

Attendance actions that carry location context, so a field check-in can be reviewed with place as well as time. In LaaynHR →

Facial-recognition attendance

Attendance that requires a face scan at the point of capture, tying presence to a person rather than to a device. In LaaynHR →

Buddy punching

One employee marking attendance on behalf of another. It is the reason attendance records get distrusted, and the problem selfie and facial-recognition capture is meant to close. In LaaynHR →

Fixed shift

A standing schedule pattern assigned to a person or team, so attendance is measured against a consistent expectation. In LaaynHR →

Dynamic roster

A published schedule that changes week to week and across locations, as opposed to a fixed pattern. Used where staffing varies by demand or site. In LaaynHR →

Short hours

A working day that falls below the hours expected for the applicable shift, flagged as it happens rather than discovered at month end. In LaaynHR →

Late counter

A count of late arrivals measured against the shift that applies to that specific employee, rather than calculated by hand. In LaaynHR →

Break-in and break-out

Recording the start and end of a break as its own action against the shift, so working hours reflect actual time on the job. In LaaynHR →

WFH request

A work-from-home day raised as a request with an approval trail, shown against the day like any other attendance state. In LaaynHR →

Site visit

A planned or assigned visit to a location away from the usual workplace, executed and closed out in the app so a visit trail exists without a status call. In LaaynHR →

MIS report

A management information report drawn from recorded attendance data rather than from a spreadsheet assembled each cycle. In LaaynHR →

Workforce types

OBHS

On Board Housekeeping Service — staff supplied by contractors to Indian Railways. Attendance for OBHS teams is marked in real time on mobile using facial recognition. In LaaynHR →

Frontline workforce

Shift-based staff whose hours are worked on site rather than at a desk, where hours need recording as they happen rather than being reconstructed later. In LaaynHR →

Field workforce

Employees who work away from a fixed location — site visits, client premises, deliveries — whose attendance needs location context to be meaningful. In LaaynHR →

Hybrid workforce

Teams splitting time between office and home, where office and remote days both need to be visible against the same record. In LaaynHR →

Product

Employee super app

A single application an employee uses for the whole workday rather than switching between tools — in LaaynHR's case attendance, assigned tasks and workplace conversation in one place. In LaaynHR →

Task management

Task ownership

Assigning a piece of work to one named person, so accountability is explicit and progress can be followed without chasing status. In LaaynHR →

Internal communication

Announcement

A message published once to the whole organisation, including field and frontline staff who are not reachable through office channels. In LaaynHR →

See these working on a live account.

A walkthrough set up around your own locations, shifts and approval chain.